About My Program
I believe that every child should have a provider that is loving and caring and an environment that is supportive of their cognitive, physical, social and emotional development. Child care should be a fun place that a child looks forward to coming to each day to play and learn!
The mission of my family child care is to create an environment that is safe, healthy and fun! It is my goal to work with families to enrich children’s lives through nurturing, play and developmentally appropriate activities that help children learn and grow.
This is a Registered Family Child Care facility. I am licensed for ten children, two infants under 24 months and 4 children kindergarten and under or six children kindergarten and under if no infants. I can also take four children first grade and up.
I am a level 7 in the Oregon Registry and currently working on increasing to at least a level 7.5. The Oregon Registry is a voluntary statewide system to recognize and document the professional achievements of practitioners who work in the early childhood care and education settings. Professionals can apply for Entry Level or one of twelve levels of professional development. Each level represents various c ombinations of training, education, and experience.
I am working on a Level 3 in the Oregon Quality Rating Improvement System. This is also a voluntary program to improvement the quality of child care in Oregon.
I obtained my Child Development Associate Credential in 1997.
I have over 25 years of experience in the child care industry and I exceed the state requirements and qualifications.
I participate in on-going training in the areas of child growth and development, healthy and safe environments, developmentally appropriate practices, guidance, family relationships, cultural and individual diversity, and professionalism.
Definition of Family
In this handbook when I use the term family, I am referring to a parent, legal guardian, sponsor or anyone else who provides for the well-being, best-interest and responsibility of your child in my care.
Hours of Operation
Child care services are provided from 7:30 AM to 5:15 PM Monday through Friday. Most of the time, I can be flexible on my hours but they must be pre-arranged.
Emergency/Short-Stay Substitute Provider
There might be times that I may need to go to the dentist or the doctor or I might have an emergency situation come up and I may need to leave the children with a back-up. Sometimes I might have a meeting and need to leave a few minutes early. Doug Groves (my husband), Bonnie Puckett (my mother), and Dani Groves (my daughter) are all approved to care for the children in these situations. I have lists of all the children and parents and emergency numbers posted in two different locations in my house so if they need to contact you, they have that information. I make sure that the children are familiar with the substitute providers before I leave them with others and that they are comfortable. Most know my mom as “Grandma Puckett” and love her visits! I will also leave a note with any special instructions as far as pick-up times or health needs.
I am closed on all major holidays including: New Year's Day, Memorial Day, July 4th, Labor Day, Thanksgiving, and Christmas. I also close on the day after Thanksgiving and the day after Christmas.
Admission & Enrollment
All admission and enrollment forms must be completed and returned either prior to or on your child's first day of attendance.
Based on the availability and openings, my program admits children from six weeks to 13 years of age.
Children are admitted without regard to race, culture, sex, religion, national origin, or disability. I do not discriminate on the basis of special needs as long as a safe, supportive environment can be provided.
If you expect me to save your spot for longer than one month, a $100 deposit is required which will be applied to your first month of child care.
Children will be enrolled from the waiting list in the order from which they are listed. A family with a child already enrolled in my program will be given priority.
My program is a fun and exciting place for children to experience and learn about their world and make new friends. But it does take time for a child to adjust to a new child care setting. I will try to make the adjustment easier by encouraging your children to discuss feelings, providing extra attention and support and reassuring them of their family's return. A two week adjustment period begins at your child's
first day in my care. During this time, the family can terminate the signed contract without penalty. If the child is not a good fit here, I have the right to terminate care.
Separation anxiety is a normal part of your child’s development. It means that your child has developed attachment to you. That is a good thing. To understand how a child feels when going to a new place or being with a new person, then imagine getting a new job where you don’t know what will happen throughout the day and there are no clocks. Anxiety, right? Try to remember that because your child cries when you leave, does not mean your child doesn’t like it here. It just means, they are having a hard time with the separation from you!
Here are things that we can both do to help with transitions:
1) Children do best when they have a routine. They need to go to bed at the same time and get up at approximately the same time. Try to stick to your routine as much as you possibly can. This helps children know what is happening and when and what to expect.
2) Full-time children usually get over separation anxiety the fastest because they are going to the same place every day. If your child is part-time then establish words to help your child know where they are going for the day. Maybe at bedtime say “Tomorrow is a ‘Becky Day!’. It will be so much fun playing with the kids and doing preschool.” Then do the same for “Grandma Day” or whoever will have your child for that day. Establish that at different places, with different people, your child will have fun that is unique to that person.
3) It is good to establish goodbye routines. At my house, we usually wave from the window. Just the practice of going over and waving usually make the tears stop because then saying goodbye becomes fun.
4) Sometimes I use sticker charts depending on how old the child is. No tears, they get a sticker.
5) NEVER let your child hear your fears or anxiety over leaving them. You need to leave them knowing they are in good hands and safe. The more a child sees or hears your uneasiness, the more likely they are going to cry when left.
6) Children can’t tell time so it’s helpful to give them some kind of time-frame when you are going to pick them up. I’ve used “when it gets dark” in the wintertime. You can say “I’ll come get you after you eat snack” when it’s summertime.
7) Allow for enough time that your child isn’t rushed. Rushing a child out the door most always results in tears.
8) Please leave your child with a smile on your face, reassuring words to your child, and a time-frame on when you will be back to get them, then don’t forget to wave at the window.
I have been very successful using these techniques.
I believe that children of all ability levels are entitled to the same opportunities for participation, acceptance and belonging in child care. I will make every reasonable accommodation to encourage full and active participation of all children in my program based on their individual capabilities and needs.
Equal educational opportunities are available for all children, without regard to race, color, creed, national origin, gender age, ethnicity, religion, disability, or parent/provider political beliefs, marital status, sexual orientation or special needs, or any other consideration made unlawful by federal, state or local laws. Educational programs are designed to meet the varying needs of all students.
Unless I receive your written consent, information regarding your child will not be released with the exception of that required by regulatory and partnering agencies. All records concerning children at my program are confidential.
Communication & Family Partnerships
I use a monthly calendar as well as notes to inform you about things pertaining to your child's care. All written communication will be in the pocket at the front of your section in the attendance book. It is especially important to pay attention to these things. They will include any closures.
Curricula & Learning
I provide a rich learning environment with curricula that are developmentally appropriate to the specific ages of the children in my care. I have a flexible day routine that allows children to advance at their own pace. I strongly believe that learning happens through play. In addition to play I also use Mother Goose Time www.mothergoosetime.com and The Creative Curriculum for Family Child Care.
Television is limited to 1 - 2 hours or less per day. (Two short programs or one Disney movie) Children only have access to programming that is educational or directed toward children. If the TV is on, children have access to alternative activities such as block play.
Scholastic Book Orders
Each month (except for summer) I send home book orders. You can choose to order books if you want for a very reasonable price and with no shopping. If you do order, I get free books to use here. We now have two bookshelves full of books for the kids to use and this is due to the Scholastic orders that I have received. They also make great gifts if you have birthday parties to go to or for Christmas!
My celebrations and holiday policy encourages an enhanced understanding of and respect for different cultures and beliefs of children, families and community. You are welcome to bring a treat as long as there is enough for everyone, to celebrate your child's birthday.
Infants sleep according to their own schedule and are put to sleep on their backs in a Pack 'n Play.
After lunch, all children less than 5 years of age participate in quiet rest time. Those that don't nap will be asked to do a quiet activity. This gives me a break which I desperately need everyday! During this time , I have clean-up to do. Sometimes I have phone calls to make and I also do my bookkeeping during that time. Please try not to call during rest-time. E-mails work great! If you don’t want your child taking a nap for some reason, please arrange to pick them up before nap time.
The most important factor in making the toilet learning experience successful and as low-stress as possible is a home/child care partnership that supports your child. Research indicates that children cannot successfully learn how to use the toilet until they are physically, psychologically, and emotionally ready. Many pediatricians say that most children under 24 months of age are not physically capable of regulating bladder and bowel muscles. Most positive toilet training occurs only after children show signs of physical control or awareness of their bodily functions and when they demonstrate an interest or curiosity in the process. I am committed to working with you to make sure that toilet training is carried out in a manner that is consistent with your child's physical and emotional abilities and your family's concerns.
Thoughtful direction and planning ahead are used to prevent problems and encourage appropriate behavior. Communicating consistent, clear rules and involving children in problem solving help children develop their ability to become self-disciplined. I encourage children to be fair, to be respectful of other people, of property, and to learn to understand the results of their actions.
Children are guided to treat each other and adults with self control and kindness. When a child becomes physically aggressive, I intervene immediately to protect all of the children.
My usual approach to helping children with challenging behaviors is to show them how to solve problems using appropriate interactions. When discipline is necessary, it is clear, consistent and understandable to the child.
Physical restraint is not used or permitted for discipline. There are rare instances when I need to ensure a child's safety or that of others and I may restraining a child by gently holding her or him only for as long as is necessary for control of the situation.
Notification of Behavioral Issues to Families
If a child's behavior/circumstance is of concern, communication will begin with your family as the first step to understanding your child's individual needs and challenges. We will work together to evaluate these needs in the context of my program.
On rare occasions, a child's behavior may warrant the need to find a more suitable setting for care. Examples of such instances include:
A child appears to be a danger to others.
Continued care could be harmful to, or not in the best interest of the child as determined by a medical, psychological or social service personnel.
Undue burden on my resources and finances for the child's accommodations for success and participation.
Tuition and Fees
Payment is agreed upon in advance and then signed by parent on the contract. I try to make it as easy as possible by letting you choose a payment plan that works for you. Late payments can pose serious problems for my family and my program. Therefore, after one day grace period, you will be charged $10 per day for every day your payment is late. If your account has not been paid in full within 5 business days, your child may be discharged from my program.
If payment is more than 10 business days past due, I may attempt to recover payment in small claims court and/or your account may be sent to a 3rd party collection agency. You will be responsible for all expenses associated with these actions including all court and attorney fees.
I charge a monthly rate for full-time people based on a 20 day month. You pay for your slot here therefore I do not give deductions except if my time-off results in LESS than 20 work days in the month with the exception of these holidays. Most months there will be more than 20 works days in the month. Those days you will get free. Here are some examples of when you would get a deduction:
January 2008 - 23 works day including New Years Day
No days off except for New Years Day. You pay for full month. (you get two days f ree)
February 2008 - 21 work days
I take off two days. I would deduct one day off your bill because the extra day is free anyway.
March 2008 - 21 work days
No days off - Full Price (you get one day free)
April 2008 - 21 work days
Becky takes a week (5 days off)
I would deduct four days from your bill.
I used to deduct for all my days off then realized I was killing myself by deducting days that I wasn’t getting paid for. I hope this all makes sense. If not, ask me. Bottom line is you pay for 20 days a month. Any extra days are free. Days that I take off resulting in less than 20 days will be deducted excluding the holidays listed above.
Exceptions to this include, people who have agreed to pay by the week. (I will only provide child care two weeks without a payment) Those people aren't getting the “free days” so I do not charge them for any days I am closed but they do have to pay for their full-time reserved slot here.
Part-time families may either pay a daily rate or an hourly rate depending on the circumstances. These folks pay for the time here but their slots aren't necessarily guaranteed. If your child has repeated absences, I may choose to give your slot to someone who is going to be here. I need to take families that make child care their priority.
All returned checks be will charged a $30 fee. If it happens twice, you will required to pay cash only.
Attendance & Withdrawal
If your child is going to be absent or arrive after their regularly scheduled arrival, please call me at 541-447-7281 or 541-420-3345. I will be concerned about your child if I do not hear from you. If you have a planned absence, please let me know at least 48 hours in advance.
I will always give at least two weeks notice of any vacation time that I take so that you are able to make other arrangements. Families are responsible for finding back- up care for their children during holidays, provider vacations and planned or unplanned closings.
I require at least two weeks notice (written and dated please) if you plan on removing your child from my care. Failure to notify will result in additional fees. You will be required to pay your child's tuition whether they are here not for those two weeks.
I cannot save a spot while you are on maternity leave unless you pay for it so most people just go ahead and bring their child while they are home.
Drop-Off and Pick-Up
I open at 7:30 AM. If you need to be here before 7:30, it must be pre-arranged with me. Families are expected to accompany their children and sign them in.
I close at 5:15 PM. Please have your child picked up by this time. If you need to be late, it should also be pre-arranged with me to make sure I don't have plans to be somewhere else.
For safety reasons, I ask that you do not let your child open the gate or run outside my fenced yard without you. They are still my responsibility until you leave my drive-way.
Authorized & Unauthorized Pick-Up
Your child will only be released to you or those person you have listed a Emergency and Release contacts. If you want a person who is not identified as an Emergency or Release Contact to pick-up your child, you must notify me in advance. If the child is not old enough to recognize the person picking them up, they will be asked to show ID as verification. They will also be asked to sign your child out. Please notify your pick-up person of my policies.
If your child has not been picked up after closing and I have not heard from you, attempts will be made to contact you, and the contacts listed as Emergency and Release Contacts. I will stay with your child as long as possible, but if after one hour I have not been able to reach you or any person listed as an Emergency and Release Contact, I will call the local child protective services agency.
Right to Refuse Child Release
I may refuse to release children if I have reasonable cause to suspect that any person picking up a child is under the influence of drugs or alcohol, or is physically or emotionally impaired in any way that may endanger your child. To protect your child, I may request that another adult pick up your child or I may call the police to prevent potential harm to your child. Reoccurring situations may result in the release of your child from my program.
What to Bring
Infants: enough clean bottles for a day's use, at least 6 diapers per day (or bring a large supply and I will store them here), baby wipes, and at least 2 changes of clothes per day, pacifier if used,
Toddlers: enough clean bottles for a day's use (if applicable), six diapers (or bring a large supply and I will store them here), baby wipes and at least two changes of clothes per day.
Older Toddlers: at least two changes of clothes or more per day if going through toilet training. Please send flushable wipes.
Everyone – Swimming suits for summer water play, coats and boots for wintertime play. If your child has a special blanket for napping or something else, then please bring that also.
Children must be dressed and ready for the day when they arrive in the morning. I only give baths if the child has a potty accident that requires a bath or they get dirty outside. Please apply sunscreen when you get your child dressed. I will re-apply if they get wet and need another application outside.
I have the children wash their hands after using the potty and before snacks and meals and any other time I think they need it. Please reinforce this at home.
Upon enrollment each child will be assigned a “cubby” Cubbies are labeled with your child's name and photo. Please check your child's cubby on a daily basis for items that need to be taken home. Please remove and look at your child's activities/art from the day. They are proud of it and want you to see it!
Toys from Home
Toys from home are fine as long as they are cannot fit inside a toilet paper roll. This is a safety precaution for babies and those children who love to put things in their mouth. Please no guns or swords! Also, they must share their toy or I will put it away until time to go home. I am not responsible for anything that might get lost or broken here.
USDA Food Program
I enroll all children in the USDA food program which reimburses me to serve your children healthy meals and snacks. I receive an unannounced visit from the monitor three times per year. Please make sure you sign in and out because if the monitor comes and your child isn't signed in that day, then I don't get paid for those meals. If it happens more than once, you may be charged extra for those meals. Also, meals must be served at the times posted below. If your child isn't here at those times, you should feed them at home.
Please let me know if your child has any food allergies.
Foods brought from Home
Please don't bring food in from home unless you bring enough for all the children. Please NO GUM!
Breakfast 8:30 AM
Lunch 11:30 AM
Afternoon Snack 2:30 PM
Infant feedings follow these procedures:
Bottle-fed infants are fed while being held.
Infants are fed “on demand” to the extend possible (at least every 4 hours and usually not more than hourly)
Expressed breast milk may be brought from homoe if frozen or kept cold during transit. Fresh breast mile must be used within 48 hours. Previously frozen, thawed breast milk must be used within 24 hours. Bottles/bags must be clearly labeled with your child's name and the date the milk was expressed. Frozen breast milk must be dated and may be kept in the freezer for up to 3 months.
I supply one brand of formula. You may choose to either use mine or send your preference.
Solid foods will be introduced after a consultation with the child's family.
Children are encouraged to self-feed to the extent that they have the skills. Children are encouraged, but not forced to eat a variety of foods.
Immunizations are required according to the current schedule recommended by the U.S. Public Health Services and the American Academy of Pediatrics, www.aap.org. You may choose to not immunize due to religious or medical reasons but if we have a vaccine preventable outbreak at this facility, your child will need to be excluded during that time. Please bring a copy of your child's immunization cards for my records when they are enrolled.
I understand that it is difficult for a family member to leave or miss work, but to protect other children, you may not bring a sick child to my program. I have the right to refuse a child who appears ill. You will be called and asked to retrieve your child if your child exhibits any of the following symptoms. This is not an all-inclusive list. I will try to keep your child comfortable but he/she will be excluded from all activities until you arrive.
Ilness that prevents your child from participating in activities.
Illness that results in greater need for care than I can provide.
Fever (above 100 degrees Fahrenheit under the arm, above 101 degrees Fahrenheit in the mouth, above 102 in the car) accompanied by other symptoms.
Diarrhea – stools with blood or mucus, and/or uncontrolled, unformed stools that cannot be contained in a diaper/underwear or toilet.
Vomiting – green or bloody, and/or 2 or more times during the previous 24 hours.
Mouth sores caused by drooling.
Rash with fever, unless a physician has determined it is not a communicable disease.
Pink or red conjunctiva with white or yellow eye dishcarge, until on antibiotics for 24 hours.
Impetigo, until 24 hours after treatment
Strept throat, until 24 hours after treatment
Scabies, until 24 hours after treatment.
Chickenpox, until all lesions have dried and crusted.
Pertussis (Whooping Cough), until 5 days of antibiotics.
Hepatitis A virus, until one week after immune globulin has been administed.
They are free of fever, vomiting and diarrhea for 24 hours.
They have been treated with an antibiotic for 24 hours.
They are able to participate comfortable in all usual activities.
They are free of open, oozing skin conditions and drooling (not related to teething) unless:
The child's physician signs a note stating that the child's condition is not contagious, and:
The involved areas can be covered by a bandage without seepage or drainage through the bandage.
If a child had a reportable communicable disease, a physician's note stating that the child is no longer contagious and may return to my care is required.
Children who have been ill may return when:
Families are expected to notify me regarding children's food and environmental allergies. Families of children with diagnosed allergies are required to prove me a letter detailing your child's sysmptoms, reactions, treatments, and care.
All medications should be handed to me with specific instructions for administrations. Medications should never be left in your child's cubby or with your child to administer on their own. I will ensure that the medication is recorded along with the directions and proceed to dispense the medication as directed.
Presciption medications require a note signed by the family and a written order from your child's phsyciain. The label on the medication meets this requiment. The medication must include your child's name, dosage, current date, frequency, and the name and phone number of the physician. All medications must be in the origianl contained (you may request pharmacies to fill your prescription in two labeled bottles). Please specify the dosage and time(s) to be administered for each medication.
Non-prescription medications require a note signed by the family and/or physician. Non-prescription medication will not be administered for more than a 3day period unless a written order by the physician is received.
When a child in my program has a suspected reportable disease, it is my legal responsibility to notify the local Board of Health or Department of Public Health. I will take care to notify families about exposure so children can receive preventive treatments. Included among the reportable illnesses are the following:
Heamophilus Influenza (invasive)
Measles (including suspect)
Meningoccocal Infection (invasive)
Poliomyelitis (including suspect)
Rabies (human only)
Rubella Congenital and Non-congenital (including suspect)
Tetanus (including suspect)
Any cluster/outbreak of illness
I pride myself in having a warm, loving and safe environment in which your child can explore, learn and experience many different things. Some features that help ensure your child's safety are:
Working smoke detectors in each bedroom, the hall, and the playroom.
Adequate ventilation throughout my home.
No guns or firearms on premises.
A working fire extinguisher is available.
Toys are age-appropriate, in good repair and of a non-violent nature.
Electrical outlets are covered.
Cleaners and chemicals are in a closet with a child-safety knob.
Medications are in cabinets with child-safety locks.
A well-stocked first aid kit is kept near and expiration dates are observed.
Pets are child-friendly, properly immunized and in good health.
I am certified in Infant & Child CPR and Pediatric First Aid
Yard is free of harmful objects and is safe for children's play.
Outside areas are fenced in.
Please dress your child in practical clothing that allows for freedom of movement and is appropriate for the weather. Your child will be involved in a variety of activities including: painting, outdoor play, sand, weather, and other sensory activities. My yard is used as an extension of my program, and daily activities are conducted outside whenever weather permits.
One particular aspect of concern is the risk associated with children’s clothing that may become entangled with climbing or sliding equipment that could lead to choking or other serious harm. All drawstrings from children’s clothes should be removed as a precaution.
Extreme Weather and Outdoor Play
Outdoor play will not occur if the outside temperature is greater than 95 °F or less than 40°F degrees.
First aid will be administered by me in the unlikely event that your child sustains a minor injury (e.g., scraped knee). If the injury produces any type of swelling or needs medical attention, you will be contacted immediately. My program is equipped with a first aid kit meeting the state regulations.
In the event of a serious medical emergency, your child will be taken to the hospital immediately by ambulance, while I will try to contact you or an emergency contact.
Biting is a normal stage of development that is common among infants and toddlers – and sometimes even among preschoolers. It is something that most young children will try at least once.
When biting happens, my response will be to care for and help the child who was bitten and to help the biter learn a more appropriate behavior. My focus will not be on punishment for biting, but on effective behaviors that address the specific reason for biting.
Notes will be written to the family of the child who was bitten and the biter’s family. I will work with the families of both to keep them informed and to develop strategies for change.
The poisons in secondhand smoke are especially harmful to infants and young children’s developing bodies, therefore the indoor and outdoor program environment and vehicles used by my program are non-smoking areas at all times. The use of t obacco in any form is prohibited on my program’s premises.
Any adult who appears to be inebriated, intoxicated, or otherwise under the influence is required to leave the premises immediately.
A dangerous weapon is a gun, knife, razor, or any other object, which by the manner It is used or intended to be used, is capable of inflicting bodily harm. Families, children or guests (other than law enforcement officers) possessing a dangerous weapon will not be permitted onto the premises.
In cases that clearly involve a gun, or any other weapon on my premises, the police will be called and the individual(s) involved will be immediately removed from the premises. This policy applies to visible or concealed weapons.
Without a court document, both parents/guardians have equal rights to custody. I am legally bound to respect the wishes of the parent/guardian with legal custody based on a certified copy of the most recent court order, active restraining order, or c ourt-ordered visitation schedule. I will not accept the responsibility of deciding which parent/guardian has legal custody where there is no court documentation.
I am required by law to report all observations of child abuse or neglect cases to the appropriate state authorities if I have reasonable cause to believe or suspect a child is suffering from abuse or neglect or is in danger of abuse or neglect, no matter where the abuse might have occurred. The child protective service agency will determine appropriate action and may conduct an investigation. It then becomes the role of the agency to determine if the report is substantiated and to work with the family to ensure the child’s needs are met. My program will cooperate fully with any investigation and will maintain confidentiality concerning any report of child abuse or neglect.
My home is fully equipped with smoke detectors a fire extinguisher.
My fire evacuation plan is reviewed with the children on a monthly basis.
In the event your child needs to be transported due to a medical emergency, if no other authorized person can be contacted and the need for transportation is essential, an ambulance will be called for transportation. A proper escort will accompany and remain with your child until a family member or emergency contact arrives.
If you have any questions about my policies, please call me at 541-447-7281. Thank you!
It benefits all families
when parents get involved
There are only two lasting bequests we can hope to give our children.
One is roots; the other, wings.
If one and one are two and two
are four and four are eight.
Let's put our hearts together
Because together we become great
And if all of us will work together
All across the land
We can change the world forever
Together hand in hand.
"Change starts first in our heart,
then in our home!"